A bridal portrait before the ceremony at Villa Botanica in Queensland.

Tips & Advice

The Complete Guide to Planning an Intimate Wedding

Planning an intimate wedding allows couples to focus on meaningful moments and create a truly personal celebration. This comprehensive guide will walk you through every step of the process, from initial considerations to the big day itself. Whether you’re planning a small gathering or a micro wedding, this guide will help you bring your vision to life. This guide has been prepared by Cherish Photography who exculsively photography weddings in Airlie Beach, the Whitsundays.

A bridal portrait before the ceremony at Villa Botanica in Queensland.

Step 1: Define Your Vision and Priorities

Determine the overall style, theme, and atmosphere you want for your wedding.

Identify the top priorities that matter most to you and your partner, such as venue, photography, or catering.

Step 2: Set a Realistic Budget

Establish a clear budget based on your financial resources and contributions from family, if any.

Allocate funds to key elements like venue, catering, attire, and photography.

Step 3: Create Your Guest List

Decide on the number of guests you want to invite. Keep it intimate by focusing on close family and friends.

Consider any COVID-19 restrictions or guidelines that may affect guest count.

Step 4: Choose a Meaningful Venue

Select a venue that aligns with your vision and guest count. Consider options like gardens, private homes, or boutique venues.

Confirm availability and any necessary permits or agreements.

Step 5: Design Your Wedding Style

Define the color palette, decor, and overall aesthetic that will set the tone for your intimate celebration.

Seek inspiration from Pinterest, wedding blogs, and magazines.

Step 6: Hire Trusted Vendors

Select vendors who specialize in intimate weddings and understand your vision.

Research and meet with photographers, caterers, florists, and other professionals.

Step 7: Personalize Your Ceremony

Write personalized vows or consider including unique rituals that reflect your relationship.

Select readings, music, or special elements that hold significance for you and your partner.

Step 8: Choose Attire that Reflects Your Style

Select wedding attire that complements the overall theme and setting of your wedding.

Allow ample time for fittings and alterations.

Step 9: Curate a Thoughtful Menu

Craft a menu that reflects your tastes and preferences. Consider local, seasonal, or specialty options.

Accommodate any dietary restrictions or preferences of your guests.

Step 10: Plan Meaningful Activities

Consider incorporating activities or entertainment that resonate with you and your guests, such as a live band, games, or a photo booth.

Provide opportunities for meaningful interactions and shared experiences.

Step 11: Create a Timeline and Itinerary

Develop a detailed timeline that outlines the flow of events from start to finish.

Share the itinerary with key vendors and members of the wedding party.

Step 12: Embrace DIY Elements with Purpose

Incorporate do-it-yourself elements that add a personal touch without overwhelming your planning process.

Focus on meaningful details that enhance the overall atmosphere.

Step 13: Handle Invitations and RSVPs

Choose invitation designs that reflect your style and set the tone for your intimate gathering.

Clearly communicate RSVP instructions and deadlines to your guests.

Step 14: Organize Transportation and Accommodations

Arrange transportation for you, your partner, and your guests, if necessary.

Secure room blocks or accommodations for out-of-town guests.

Step 15: Implement Safety Measures (if applicable)

If planning during a pandemic or when safety measures are needed, ensure you have protocols in place to protect the health of your guests.

Step 16: Rehearse and Coordinate Logistics

Conduct a rehearsal to ensure everyone understands their roles and the flow of events.

Confirm details with vendors and ensure they have necessary contact information.

Step 17: Enjoy the Moment

On your wedding day, focus on savoring each moment and celebrating your love with your closest family and friends.

Trust that you’ve planned a beautiful and meaningful celebration.

Step 18: Document the Memories

Hire a professional photographer and videographer to capture the special moments of your intimate wedding. In Airlie Beach in the Whitsundays we would strongly suggest that you utilise us! Cherish Photography!

Consider setting up a photo booth or guest book for additional memories.

Step 19: Express Gratitude

Take time to thank your guests for being a part of your special day. Consider personalized notes or small tokens of appreciation.

Planning an intimate wedding allows you to create a celebration that truly reflects your love story. By following this complete guide, you’ll be well-prepared to navigate the process with confidence and create lasting memories with your closest family and friends. Remember, it’s the personal touches and meaningful moments that make an intimate wedding truly special. Enjoy every step of the journey!



I'm a wedding photographer in Airlie Beach, the Whitsundays, Queensland. My style is photojournalistic—I love capturing the in-between, unposed moments between you and your love. All are welcome behind my lens. I strive to know you and capture you at your most authentic.



Your Love Story, Artfully Told